Finance Coordinator (Full Charge Bookkeeper)

Job Title: Finance Coordinator (Full Charge Bookkeeper)
Project: Finance
Reports To: Finance Director
Revised Date: May 2011
Staff Supervised: Accounting Specialist and Media Specialist
Salary Range: Level V or VI DOE
Hours: Full Time Exempt

Primary Purpose: The Finance Coordinator reports directly to the Finance Director to record and prepare financial statements that adhere to generally accepted accounting principles (GAAP), regulatory requirements and company policies. The Finance Coordinator provides a high level of leadership and support to the members of the finance department, coordinating the overall workflow of the department.

Descriptions of Duties and Tasks:
Essential Job Responsibilities:

Regular attendance is a requirement of the position.
Provide direct assistance to Finance Director, CEO, Program Directors, and Assistant to the CEO as requested.
Prepare budgets and adjustments as directed to ensure proper balancing and compliance with state, federal and grant regulations.
Ensure all accounts are coded properly and conform to state, federal and grant guidelines.
Assist with the analysis of various accounts.
Prepares and submits financial statements for the Board of Directors monthly.
Prepares and submits Revenue and Expenses to Program Directors monthly.
Responsible for generating, reviewing for accuracy, and submitting financial information reports as required by state, federal or grants to Program Directors monthly or as requested.
Work closely with other members of the finance team to streamline efficiency.
Assists with accounting audits and ensures that ORCCA is in compliance with all audit recommendations and findings.
Provides advice and/or suggestions to improve financial controls.
Other duties as assigned by the Finance Director and/or CEO.

Performance Responsibilities:

Assistance to the Finance Director
- Process indirect adjustment.
- Process weatherization adjustment.
- Prepare Requests for Funds.
- Batch and prepare LIEAP and OEA payments in OPUS
- Prepare Financial Status reports.
- Prepare incoming electronic funds transfer payments and deposits.
- Prepare and maintain program budgets.
- Manage all current grants and contracts.
- Review and monitor trial balances with Finance Director.
- Review and monitor revenue and expenses with Finance Director.
- Prepare and distribute balance sheets as required.
- Prepare and distribute revenue and expense reports to as required.
Payroll Processing
- Backup to Payroll Coordinator.
Cash
- Backup for receiving daily cash.
- Backup for preparing daily bank deposits.
- Prepare monthly Bank Reconciliations for all accounts.
Fixed Asset Inventory
- Update and maintain Fixed Asset inventory.
- Prepare Year End Inventory Report.
Miscellaneous
- Actively support and attend Leadership Meetings.
- Cross train in other areas of business administration.
- Prepare and assist with annual audits.
- Support ORCCA by actively participating in meetings and activities as requested.

Required Knowledge, Skills and Abilities:

Knowledge of extensive accounting policies and procedures.
Knowledge of accounting software (MIP Sage Fund Accounting a plus).
Knowledge of OMB circulars A110, A133, A122.
Ability to learn new procedures quickly.
Ability to maintain confidentiality.
Ability to handle a fast paced work environment.
Knowledge of general accounting procedures and GAAP accounting.
Continuous professional development to stay current with fund accounting as required.
Knowledge of general office equipment.
Ability to analyze and prepare Statement of Activities.
Ability to analyze and prepare Cash Flow Statements.
Ability to accurately analyze and interpret financial statements, budgets, and budget projections.
Experience working with grants and contracts and in generating grant reports and budgets.
Intermediate knowledge of computer (PC or MAC) operations and familiarity with multiple. applications including Word, Excel, Power Point, and Access.
Excellent written, oral and presentation communication skills.
Demonstrated ability to work both independently and as a member of teams/committees.
Ability to effectively delegate to others and to track and evaluate their results.
Strong organizational, problem-solving, and analytical skills.
Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
Ability to manage priorities, multiple tasks simultaneously and workflow, and organize work effectively with great attention to detail.
Passion, enthusiasm, focus, creativity, and a positive outlook especially in highly demanding conditions.
Ability to work well in partnerships with funding sources, community partners, staff.
Professional appearance and demeanor.

Knowledge/Skills/Experience Required

Level V A. Bachelor Degree plus two years experience in a field directly related to the position description is required.
Level VI A. Bachelor Degree with four years paid experience in a field directly related to the Position Description is required; OR
B. Master Degree in a related field is required.

Work Environment:

Geographic Area: Coos Bay
Primary job site: Coos Bay
May lift items up to 51 pounds with or without reasonable accommodations.
Primarily indoors, in a climate-controlled environment. May not have access to sunlight. Occasional activities outside in a non-climate controlled environment.
Requires prolonged sitting and standing.
Requires stooping, bending and reaching.

Other:

A current Drivers License is required.
A good driving record is necessary.
Proof of automobile liability insurance @ 100,000/300,000 liability limits and maintain such limits
Reliable transportation of getting to work.
Must be free from illegal drugs, may be subject to suspicion testing.
Must be able to pass the Criminal Background Check .
Able to drive/travel long distances.
Ability to sit at meetings for as long as four hours at a time.
Ability to work in excess of eight hours per day and during evenings or weekends as required.

ASPIRATIONS: the following is a list of aspirations that apply to all ORCCA positions

Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.
Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.
Diversity - We welcome and accept differences, and honor our co-workers and clients by treating each person with equality, dignity, and respect.
Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.
Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.
Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.
Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.
Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.
Professional Growth - We provide an environment supportive to personal and professional growth, cross training, and advancement

SIGNATURES & DATES - The following signatures are required to confirm the accuracy and completeness of the Job Description; that essential functions are aligned with organization goals and objectives; to validate that it is clear, concise and supports compliance with legal considerations; and employee understanding of the job requirements. NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.

APPLICATION REQUIREMENTS: (items to return with application)

-- Incomplete applications will not be accepted. --
You MUST have the below items included in order for your application to be processed.