TITLE: Coquille Valley Family Advocate
SALARY: Level V, Step 2
HOURS WORKED: 30 to 40 hrs/week seasonal
SUPERVISED BY: Area Manager
STAFF SUPERVISED: None
POSITION PURPOSE: Provide direct services in social service/parent involvement area; recruitment and enrollment of families; community liaison.
Essential Job Responsibilities:
Direct Family Services:
- Assist with enrollment process and facilitate filling classroom vacancies throughout the year.
- Develop and sustain relationships with families by maintaining frequent contact including a minimum of two home visits per year and monthly informal contacts and/or phone calls.
- Assist families in assessing their needs and strengths, development of goals, and provide support in taking action steps to reach goals.
- Assist families to access and follow up on treatment, support, and intervention programs, including medical homes, by explaining screening and assessment results that require follow-up, initiating referrals, supporting the family in scheduling appointments and following up to determine outcomes.
- Provide and discuss agency policies, procedures, and curriculums with families during enrollment and other family contacts.
- Plan and offer family education activities (e.g. monthly parent meetings, trainings, family fun events) in collaboration with other staff by determining family interests and needs, identifying presenters and resources in the program and community, evaluating effectiveness.
- Encourage and facilitate parents' involvement in program volunteer opportunities and decision making and promote their participation in other community organizations.
- Meet federal, state, and program documentation requirements with accurate, objective, complete, timely, and well-organized child and family records.
- Track progress toward child and family goals established in formal plans by reviewing and documenting family achievements.
- Facilitate planning and follow-up by documenting discussions with families (e.g., decisions made, referrals needed) and taking steps that support their continued progress.
- Facilitate transitions to or from Early Head Start, Head Start, home, and/or other early education and care settings.
- Facilitate communication with others by using available technologies (e.g., phone, fax, e-mail, file sharing)
- Establish consistent weekly schedule including time at site to allow for classroom interaction, team communication, and availability to parents.
- Collaborate with teachers and other specialists to identify approaches to solving issues, develop follow-up plans, and prepare for home visits and other family contacts.
- Ensure family confidentiality by limiting conversations about families and access to their records to those directly involved in providing services to them.
- Support outreach and recruitment efforts by communicating the program's eligibility, selection, and enrollment policies and practices to families, other service providers, and the general public.
- Utilize knowledge of community resources and benefit policies and programs (e.g., child care, food assistance programs, TANF, government health insurance) needed to support families and advance their well-being.
- Participate in community committees and trainings as requested.
- Regular attendance is a requirement of the position.
- Attend staff meetings, center meetings, and/or other workshops/meetings as notified.
- Maintain a positive attitude regarding ORCCA and all its programs along with the Head Start program and philosophy.
- Model behaviors that demonstrate an understanding, acceptance and welcoming of diversity.
- Maintain respect and positive communication regarding all children, families and staff.
- Maintain confidentiality of client and staff information
- Maintain open, two-way communication with staff.
- Accept suggestions and guidance from supervisor and/or other management staff.
- Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance.
- Commit to further training. Develop an individual training plan using program tools, as appropriate
- Communicate with supervisor regarding any needed changes or concerns with work schedule.
- Adhere to agency procedures as a mandated child abuse reporter.
- Physical ability to perform the job.
*Perform other jobs as designated by your supervisor, Project Director or ORCCA CEO. Employee may occasionally be asked to work alternate hours and days.
- Bachelor Degree plus two years experience in a field directly related to the position description is required.
- Previous experience working with low income families
- Previous paid experience in Head Start preferred
- Experience working with adults
- Geographic Area: Coos and Curry Counties
- May lift items up to 51 pounds with or without reasonable accommodations.
- Licenses: A current Drivers License is required.
- A good driving record is necessary.
- Proof of automobile liability insurance @ 100,000/300,000 liability limits
- Reliable transportation
- Must be drug free.
- Must be enrolled in the Oregon Employment Department-Child Care Division Central Background Registry
- Health Appraisal
- Able to drive/travel long distances
- Ability to sit at meetings for as long as four hours at a time
- Ability to work in excess of eight hours per day and during evenings as required
ASPIRATIONS: the following is a list of aspirations that apply to all ORCCA positions
- Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.
- Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.
- Diversity - We welcome and accept differences, and honor our co-workers and clients by treating each person with equality, dignity, and respect.
- Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.
- Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.
- Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.
- Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.
- Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.
- Professional Growth - We provide an environment supportive to personal and professional growth, cross training, and advancement
SIGNATURES & DATES - The following signatures are required to confirm the accuracy and completeness of the Job Description; that essential functions are aligned with organization goals and objectives; to validate that it is clear, concise and supports compliance with legal considerations; and employee understanding of the job requirements. NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.
NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.
APPLICATION REQUIREMENTS: (items to return with application)
-- Incomplete applications will not be accepted. --
You MUST have the below items included in order for your application to be processed.
- Cover letter
- Copy of any Degree
- Copy of any Certificates related to position
- References – 3 personal and 3 professional
Please send your submission to the following address:
Oregon Coast Community Action
2110 Newmark Avenue
Coos Bay, OR. 97420
Phone - (541) 435-7746
Fax - (541) 435-7762