Weatherization Coordinator/Field Auditor (Closes 08-03-12)

JOB TITLE: Weatherization Coordinator/Field Auditor
REPORTS TO: Essential Services Director
REVISED DATE: 10-3-2011
STAFF SUPERVISED: Weatherization Field Support Staff/Office Staff
SALARY RANGE: Level V Exempt
HOURS: Minimum 40 per week

PRIMARY PUROSE: Coordinate and implement all aspects of the Weatherization program. In addition to coordinating the program this position also includes performing the work required as a Field Auditor.

DESCRIPTION OF DUTIES AND TASKS:

Manage and maintain Weatherization office including supervision of Weatherization staff.
Supervise field work as necessary for the Weatherization program.
Work effectively with the public, including vendors and contractors.
Schedule and perform energy audits and diagnostic testing on homes being weatherized using:
- blower-door testing,
- duct blaster,
- furnace duct evaluation and repair,
- evaluate air-sealing of homes,
- client education and
- evaluation of lighting and appliance replacement

ESSENTIAL JOB FUNCTIONS:

Provide supervision to field staff regarding the performance of all energy audits, diagnostics and inspections.
Provide supervision to office personnel.
Provide supervision to staff regarding energy education for clients.
Negotiate all contracts and agreements with vendors and contractors, subject to final approval by the executive director, and issue/accept bids for projects.
Provide oversight in the implementation of the ARRA program.
Provide oversight in the implementation of the SHPO (State Historic Preservation Office) program.
Provide supervision to staff regarding energy education for clients.
Maintain adequate records and client files.
Provide conflict resolution for clients, Contractors and other essential communication with the public.
Verify Client income eligibility
Schedule and perform energy audits
Perform pre and post blower door diagnostic testing
Perform furnace duct testing and evaluate sealing of the system to state standards utilizing a duct blaster
evaluate air sealing and as prescribed on weatherization jobs, both houses and mobile homes
Provide energy education to customers
Evaluate lighting and appliance replacement
Process client intakes, maintain and track Client data base / waiting list
Perform and execute State mandated computerized audit (Rem-Rate).
Organize and maintain Client files
Perform minor vehicle maintenance and inspection
Track and maintain monthly an equipment and material inventory.
Be an active team member of the Energy Services Dept.
Regular attendance is a requirement for the position.
Able to drive long distances.
Ability to sit in meetings for as long as four hours at a time.
Ability to work in excess of eight hours per day and during evenings as required.
Attend meetings as needed; may include but is not limited to local, state or federal programs.
Perform other duties as requested by management.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Must be able and willing to obtain CCB (Construction Contractors Board) certification and act as the RMI (Responsible Managing Individual) for the agency.
Must be able and willing to obtain lead paint training and become EPA (Environmental Protection Agency) certified.
Must become REAP (Residential Energy Analysts Program) certified through the State of Oregon.
Must be willing to obtain First Aid and CPR training.
Must attend OSHA 30 training.
Must have knowledge and experience of residential construction codes
Must have the ability to utilize State required performance measures.
Must have knowledge of Weatherization programs requirements, compliance agreements, and monitoring standards.
Must be physically able to perform field audits and inspections on an as needed basis.
Knowledge of modern office procedures and practices (inc. computers, calculators, fax machines, etc.)
Ability to perform data entry and word processing.
Ability to work independently
Must be able to work well with the public, including clients, utilities, vendors and contractors, both in person and over the phone.
Basic math skills.

SPECIFIC RESPONSIBILITIES:

Oversee work orders and bids for contractors that include materials and measure costs to be performed according to State priorities.
Maintains client files for each home that receives weatherization services including verification of all State mandated requirements.
Verify final inspections, and authorizes payment to contractors.
Oversight of the ARRA program including Davis Bacon compliance.
Complete and submit all required reports to OHCS and ORCCA in a timely fashion.
Verifies (or supervises the verification of) client eligibility.
Provides Contractor training and quality control.
Closes jobs, calculates labor, material cost, and overhead.
Work with the Accounting Department on budget oversight and spend down for each grant received.
Bill and provide reports on rebates and buy-back income to the accounting department.
Insures program compliance with State requirements.
Keeps records and statistical data for each fiscal year.
Prepares correspondence, monthly reports, and quarterly reports.
Perform minor vehicle maintenance.
Performs other such duties as are assigned from time to time by supervisor.

QUALIFICATION STANDARDS:

LEVEL V: Fours years paid experience an/or training plus an Associated Degree or Certificate in a related field is required; OR
A Bachelor's Degree plus two years experience in a field directly related to the Position Description is required.

WORK ENVIRONMENT:

Geographic Area: primarily Coos and Curry Counties.
Primary Job Site: Coos Bay
The noise level in the work environment is usually moderate.
Indoor and outdoor work environment.
Work within a team environment.
Ability to work and drive safely in a variety of conditions, (i.e. close quarters, adverse weather conditions)
Home visits with clients may be required on an as needed basis.
May lift items up to 51 pounds with or without reasonable accommodations.

PHYSICAL DEMANDS

While performing the duties and responsibilities of this job, the employee is frequently required to:
Stand, walk, sit, use hands (to finger, handle or feel), reach (with hands and arms), talk and hear.
Occasionally required to stoop, kneel, crouch, or crawl; climb or balance.
Occasionally lift and/or move up to 51 pounds with or without reasonable accommodations.
Must have specific vision abilities required by this job, including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

OTHER:

A current Drivers License is required.
A good driving record is necessary.
Proof of automobile liability insurance @ 100,000/300,000 liability limits and maintain such limits.
Reliable transportation of getting to work
Must be free from illegal drugs, may be subject to suspicion testing.
Must be able to pass the Criminal Background Check.
Ability to pass a prescreening physical exam.

ASPIRATIONS: the following is a list of aspirations that apply to all ORCCA positions

Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.
Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.
Diversity - We welcome and accept differences, and honor our co-workers and clients by treating each person with equality, dignity, and respect.
Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.
Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.
Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.
Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.
Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.
Professional Growth - We provide an environment supportive to personal and professional growth, cross training, and advancement

SIGNATURES & DATES - The following signatures are required to confirm the accuracy and completeness of the Job Description; that essential functions are aligned with organization goals and objectives; to validate that it is clear, concise and supports compliance with legal considerations; and employee understanding of the job requirements. NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.

APPLICATION REQUIREMENTS: (items to return with application)

-- Incomplete applications will not be accepted. --
You MUST have the below items included in order for your application to be processed.