Accounting Specialist II (Closes 01-19-10)

Project: Business Administration
Job Title: Accounting Specialist II
Reports to: Finance Coordinator
Revised Date: January 2010
Staff Supervised: None
Salary Range: Salary Level IV
Hours: 40 per week

Primary Purpose
Perform a full range of accounting activities and responsibilities for conducting the business of Oregon Coast Community Action.

Descriptions of Duties and Tasks

Accounts Payable:

Prepare and process accounts payable with Accounting Specialist I
Processing and entering data into computer system accurately (JV, CR, etc)
Obtain appropriate signatures and backup documentation
Reconcile invoices and accounts
Spreadsheet development
Prepare appropriate reports
Sort, distribute, mail and complete accounts payable process
Filing of accounts payable and other documentation

Payroll Processing:
Assist Human Resource Coordinator and Payroll Coordinator with payroll processes including: Processing time sheets, garnishments, distribution of checks, etc.
Cash:

Receive cash daily from Finance Director, Human Resources or Payroll Coordinator
Prepare daily deposit and cash receipts journal entry
Deposit cash and checks to bank daily as required

Miscellaneous:

Assist other departments as needed (ie: filing, spreadsheet development, etc)
Regular attendance is a requirement of the position
Copy machine maintenance and troubleshooting
Process mail daily for entire ORCCA Agency
Safety Site Inspector for Accounting Department with Accounting Specialist I
Able to drive long distances
Ability to sit in meetings for as long as four hours at a time
Ability to work in excess of eight hours per day and during evenings as required
Assist Finance Director, Finance Coordinator, Human Resource Coordinator, Payroll Coordinator, Assistant to the CEO and Accounting Specialist I when required
Actively support the agency by being involved in meetings and activities.

Knowledge of Skills and Abilities

Skills and Knowledge and Experience:

Knowledge of accounting principles
Knowledge of accounting software (MIP software a plus)
Ability to handle multiple tasks in a fast passed environment
Ability to learn new procedures quickly
Ability to maintain confidentiality
Proficient in Excel
Knowledge of other computer programs including Word and email
Experience operating general office equipment (i.e. 10 key, copier, etc.)

Education:

Level IV - Four years paid experience and/or training directly related to the Position Description is required. An Associate Degree or Certificate in a related field may be substituted for up to two years paid experience.

Work Environment:

Geographic Area: Coos Bay
Primary job site: Newmark Center

Other:

Current Oregon Drivers License is required
Must have good driving record
Proof of automobile liability insurance
Reliable transportation
Must be drug & alcohol free
Able to pass Criminal Background check
Ability to lift items up to 51 pounds with or without reasonable accommodations
Health appraisal
Other tasks as requested

SIGNATURES & DATES - The following signatures are required to confirm the accuracy and completeness of the Job Description; that essential functions are aligned with organization goals and objectives; to validate that it is clear, concise and supports compliance with legal considerations; and employee understanding of the job requirements. NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.