Job Title: Accounting Specialist II
Reports to: Finance Coordinator
Revised Date: January 2010
Staff Supervised: None
Salary Range: Salary Level IV
Hours: 40 per week
Primary Purpose
Perform a full range of accounting activities and responsibilities for conducting the business of Oregon Coast Community Action.
Descriptions of Duties and Tasks
Accounts Payable:
- Prepare and process accounts payable with Accounting Specialist I
- Processing and entering data into computer system accurately (JV, CR, etc)
- Obtain appropriate signatures and backup documentation
- Reconcile invoices and accounts
- Spreadsheet development
- Prepare appropriate reports
- Sort, distribute, mail and complete accounts payable process
- Filing of accounts payable and other documentation
Payroll Processing:
Assist Human Resource Coordinator and Payroll Coordinator with payroll processes including: Processing time sheets, garnishments, distribution of checks, etc.
Cash:
- Receive cash daily from Finance Director, Human Resources or Payroll Coordinator
- Prepare daily deposit and cash receipts journal entry
- Deposit cash and checks to bank daily as required
Miscellaneous:
- Assist other departments as needed (ie: filing, spreadsheet development, etc)
- Regular attendance is a requirement of the position
- Copy machine maintenance and troubleshooting
- Process mail daily for entire ORCCA Agency
- Safety Site Inspector for Accounting Department with Accounting Specialist I
- Able to drive long distances
- Ability to sit in meetings for as long as four hours at a time
- Ability to work in excess of eight hours per day and during evenings as required
- Assist Finance Director, Finance Coordinator, Human Resource Coordinator, Payroll Coordinator, Assistant to the CEO and Accounting Specialist I when required
- Actively support the agency by being involved in meetings and activities.
Knowledge of Skills and Abilities
Skills and Knowledge and Experience:
- Knowledge of accounting principles
- Knowledge of accounting software (MIP software a plus)
- Ability to handle multiple tasks in a fast passed environment
- Ability to learn new procedures quickly
- Ability to maintain confidentiality
- Proficient in Excel
- Knowledge of other computer programs including Word and email
- Experience operating general office equipment (i.e. 10 key, copier, etc.)
Education:
- Level IV - Four years paid experience and/or training directly related to the Position Description is required. An Associate Degree or Certificate in a related field may be substituted for up to two years paid experience.
Work Environment:
- Geographic Area: Coos Bay
- Primary job site: Newmark Center
Other:
- Current Oregon Drivers License is required
- Must have good driving record
- Proof of automobile liability insurance
- Reliable transportation
- Must be drug & alcohol free
- Able to pass Criminal Background check
- Ability to lift items up to 51 pounds with or without reasonable accommodations
- Health appraisal
- Other tasks as requested
SIGNATURES & DATES - The following signatures are required to confirm the accuracy and completeness of the Job Description; that essential functions are aligned with organization goals and objectives; to validate that it is clear, concise and supports compliance with legal considerations; and employee understanding of the job requirements. NOTE: Because jobs change, management reserves the right to add to or change the duties of the position at any time.
NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position.
APPLICATION REQUIREMENTS: (items to return with application)
-- Incomplete applications will not be accepted. --
You MUST have the below items included in order for your application to be processed.
- Application
- Cover letter
- Resume
- Copy of any Degree
- Copy of any Certificates related to position
- References – 3 personal and 3 professional
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