September 30, 2008
- The amount of food allocated to members of the SCFS network is based on the OFB service category of each local agency and the number of clients served by the agency, as reported by each local agency, on their monthly report forms.
- Allocations of product are made in pounds not in cases or containers.
- The needs and preferences of each LA are taken into consideration and are honored when products, transportation, and storage allow.
- Location or availability of an agency are factored, in relationship to other sources of emergency food.
- Changes in food supply, local economic conditions, and emergencies, can be considered when calculating the agencies allocation.
- Each agency’s ability to store product will be taken into consideration
- The current inventory, may be taken into consideration, to prevent the slow turn over of food
- Rejecting products: Agencies that reject products from one source, such as Fresh Alliance, or a specific type of a product, such as pork or tofu, will not automatically receive an equal exchange for another product. For example: An agency that receives an allocation of ,1000 pounds cannot automatically choose to receive all its pounds from USDA only, or reject 100 pounds of tofu and replace it with 100 pounds of hamburger.
1-A:
Emergency Food Box Programs:
These are agencies that provide nutritionally balanced food parcels to families and individuals in emergency need situations. The food boxes supply food to prepare meals for a minimum of three to five days. Agencies establish distribution frequency based on their resources, one per month is fairly standard.
Emergency Food Box Programs receive the highest priority in the South Coast Food Share Network. These programs receive food from all of the sources available to the network, especially those types of products that lend themselves to the creation of emergency food boxes.
USDA products
7000 series products state appropriated
6000 series products purchase donated
Fresh Alliance
Locally donated products
1-B:
Emergency On-Site Meal Programs / Emergency Service Programs:
Agencies which provide nutritionally balanced meals, prepared by agency staff or clients, and served, on-site, to persons in emergency need situations; e.g.homeless shelters, domestic violence shelters,soup kitchens.
OR
These are agencies that provide emergency or supplemental food, on site, for use by clients. Clients prepare their meals on site, using this food and food from other resources such as emergency food pantries or food stamp programs.
Normally these agencies receive allocations from the following product sources:
OFB donated products
Fresh Alliance
Locally donated products
When available in sufficient quantities Emergency Meal Sites and Emergency Service Programs may receive the following products, if the needs of the Emergency Food Pantries and Cupboards have been met.
USDA products
7000 series products state appropriated
6000 series products purchase donated
2-A:
Programs providing nutritionally balanced complete meals to low-income individuals on an ongoing basis, such as senior meal sites, residential treatment centers, and foster care homes.
OFB donated products
Fresh Alliance
Locally donated products
When available in sufficient quantities these programs can receive the following products if the needs of the Emergency Food Providers have been met.
USDA products
7000 series products state appropriated
6000 series products purchase donated
2-B:
Programs providing supplemental food, on-site, as part of their broader program focus, such as day care, or after school programs.
OFB donated products
Locally donated products
When available in sufficient quantities, these programs can receive the following products, if the needs of the higher priority programs have been met:
7000 series products state appropriated
6000 series products purchase donated
These groups are not eligible to receive USDA products
These groups may participate in the Fresh Alliance program when there is sufficient product to meet the needs of the higher priority agencies.
2-C:
Programs providing supplemental food or hunger relief foods for household use, such as gleaning groups or other supplemental food programs.
These groups are only intended to receive products when there is surplus available from the higher priority agencies or the products are in a form that cannot be used by these agencies.
OFB donated Products
Locally donated products
These groups are not eligible to receive USDA products
These groups may participate in the Fresh Alliance program when there is sufficient product to meet the needs of the higher priority agencies.
Assuming that an agency has sufficient storage, and there are no special conditions to consider, like limited operating hours or a remote location, the allocation of food an agency receives is as follows:
Step 1. Determine the number of clients served by an agency in the previous month/months.
Step 2. Calculate the percentage of the total number of clients served by the agency to the total number of clients served throughout the network.
Step 3. Multiply the agency allocation percentage by the total pounds of food available.
Step 4. Identify the food sources the agency is eligible for, based on the agency’s service category.
Step 5. Multiply the allocation percentage by the pounds of food available for distribution.
Step 6. Translate the pounds of each product calculated in the equivalent number of cases or units available for distribution.
Step 7. Compare the cases or units of product allocated to an agency to the agencies food preference list. Using the agencies food preference lists, adjust the allocation accordingly, "For example: if a group does not wish to receive tofu then the tofu will be removed from their allocation of products". Additional products will only be allocated to an agency if they have been rejected by the higher priority agencies
Step 8. The allocation of products is completed and the total number of dry cases or units and cold cases is calculated and can be transmitted to the agency so they can determine what arrangements to make for transportation and storage.
| Member Agency |
Service Category |
| Emmanuel Episcopal Ecumenical Food Cupboard |
1A |
| Coos Bay 7th Day Adventist Food Pantry | 1A |
| Gold Beach 7th Day Adventist Food Pantry | 1A |
| Walter Graham Food Pantry | 1A |
| North Bend Presbyterian Church Pantry |
1A |
| Bandon Good Neighbors Pantry |
1A |
| Confederated Tribes Food Pantry |
1A |
| Charleston Food Pantry |
1A |
| The Common Good Of Port Orford Food Pantry |
1A |
| Joseph Project Food Pantry |
1A |
| Coquille 7th Day Adventist Food Pantry |
1A |
| Brookings Harbor Community Food Share | 1A |
| Gold Beach Christian Help Food Pantry |
1A |
| Langlois Community Church Food Pantry |
1A |
| T.H.E. House Shelter |
1B |
| Star of Hope |
1B |
| Women's Safety & Resource | 1B |
| Oasis Shelter Home | 1B |
| E.A.T. of Bandon | 2A |
| Coos Crisis Resolution Center | 2A |
| Bay Area First Step |
2A |
| SHAMA/Cedar Bay | 2A |
| Coos County Foster Parents |
2C |
| Coastal Harvest Gleaners | 2C |
| Knights of Columbus |
2C |
| North Bend Senior Center |
*BD |
| Coos Bay Senior Center |
*BD |
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