Step One: The applicant organization sends in a letter of intent asking for information about joining the South Coast Food Share Network.
Step Two: South Coast Food Share sends an Eligibility Review form to the applicant organization. The Eligibility Review form is completed and turned to SCFS for review.
Step Three: South Coast Food Share staff reviews the applicant organizations Eligibility Review and determines in the organization meets the minimum requirements for membership in the South Coast Food Share Network.
If South Coast Food Share staff determine that the applicant agency does not meet the minimum requirements for membership or that the agency services are not in the best interest of the South Coast Food Share Network and its mission it will provide the applicant with notification of this decision in writing.
Step Four: Agencies that meets the minimum requirements for membership are contacted and asked to provide additional documents for their application these include.
- Documentation of the agencies non-profit status
- A copy of the agencies by laws
- The projected food program budget
- A copy of the data collection form (if application)
- A fact sheet or agency pamphlet/brochure
- A list of the agencies board members including their positions on the board and their board terms.
- A short description of each of the agencies key staff and the rolls they will play in the operation of the pantry. (One or two paragraphs)
Step Five: As soon as South Coast Food Share staff confirm that the agency meets the basic membership requirements for the South Coast Food Share Network. An inspection of the proposed agencies facilities can be scheduled with south coast food share staff. An inspection report will then be completed for inclusion in the agencies application packet.
Step Six: After all of the application materials and documents are collected the application for the membership can be presented to the Agency Review Committee. At this meeting the review committee will determine if the agency should be referred to the Oregon Food Bank for entry in to the South Coast Food Share Network. The Agency Review Committee will consider the following when deciding whether or not to recommend an agency for network membership.
- The communities need for the services to be provided by the applicant agency
- The location of the applicant agency relative to the needs of the community.
- The finaicial stability of the applicant agency
- The strength of the agencies board and staff
- The reputation of the agency.
- The advantages or disadvantages of the applicant’s membership in the South Coast Food Share Network.
- The outlook for the long-term sustainability of the applicant.
If the Agency Review Committee decides to recommend the application agency for members ship. The applicant’s members ship will be forwarded to the Oregon Food Bank for review and consideration. This will include a copy of the Local Agency/Regional Food Bank Network Membership agreement signed by the chair of the applicant agency and the director of the SCFS network or the CEO of ORCCA .
If the committee determines that membership is not appropriate for the agency at this time a letter explaining the decision will transmitted to the applicant announcing the decision.
Step Seven: If the Oregon Food Bank determines that the agency is accepted the applicant agency is then notified. Oregon Food Bank staff will sign Local Agency/Regiona1 Food Bank membership agreement and provide a copy to South Coast Food Share. Another copy will be provided to the new member agency for the agencies records.